Troubleshooting Instagram Business Permissions/Access Checklist

If you've ended up visiting this article, you must've experienced one of the most common issues of Instagram Business Profile not appearing within the drop-down list when adding or reconnecting a service.

After troubleshooting many scenarios and speaking with Facebook we have confirmed that this issue is happening for one of the two reasons:

  • Due to the lack of necessary Admin permissions via Facebook or Facebook Business Manager
  • Incorrect profiles linking between Facebook and Instagram Business Profiles

Within this article, we'll cover everything you need to know around the correct permissions with step-by-step troubleshooting steps based on your Facebook Page setup and additional useful articles.

Important Note:
For agencies that are managing multiple Instagram Business Profiles on behalf of their clients, Facebook is directing all agencies to have the Agency Level Setup to ensure smooth reconnections and publishing of messages via third-party platforms like Sendible. 
Tip:
Watch the quick video showing the troubleshooting steps based on your Facebook Fan Page setup alongside going through the steps.

Identifying your Facebook Fan Page setup?

Please Note:
As once you get the setup with the right permissions, Facebook / Instagram accounts are correctly linked - this issue most likely will no longer occur!

What has Facebook to do with Instagram? Good question!

As you're aware Instagram is owned by Facebook and every Instagram Business profile must be linked to Facebook Fan Page and this is where the issues start.

There are three different types of permissions that can be setup for your Facebook Fan Page.

1. Please navigate to your Facebook Fan Page and go to Settings > Page Roles.

Compare your page roles to the examples seen in the images below: 

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Important Note:
An Editor access is not sufficient for posting.

If your Page Roles look the same as above and you are listed as an Admin, then the Default Page Setup has been used. To troubleshoot this kind of setup, jump to this section.

2. If you see Page Owner under Page Roles as per the image below:

0022.png

The Advanced Page Setup has been used and the Page is managed by Facebook Business Manager. To troubleshoot this kind of setup, jump to this section.

3. If you see message Go to Business Manager to manage this Page at a very top of the Facebook Page, open the Business manager

Navigate Settings > Page roles > Clients Business Manager under Page owner, as per the image below: 

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This is the Agency Level Setup for managing multiple client pages. To troubleshoot this kind of setup, jump to this section.

For additional troubleshooting steps applied for all page setups as per above, jump to this section.


Troubleshoot Default Page Setup

Double check to ensure that the Instagram account has successfully linked to the Facebook Fan Page.

Go to Facebook Fan Page > Settings > Instagram (left hand side) you should then see a screen similar to the one below:

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If the Instagram Business account is connected to the Facebook Fan Page correctly then that's great! Then following the steps in the support article Troubleshooting Instagram Business Profiles.

If the above step doesn't resolve the issue, please contact us with a screenshot of permissions setup, the Instagram connection page and we will get to the bottom of this asap.

Troubleshoot Advanced Page Setup

Ensure that you’ve been added as Admin permission within Facebook business manager linked to the Instagram account.

1. Go to Business Settings;
2. Accounts > Pages;
3. Select Facebook Page linked to the Instagram account;
4. Click on the '>' next to your name to extend the view and check if you have Admin access.

0044.png

For more information on how to add people to your Business Manager, please have a look to the following article Add People to Your Business Manager.

Next, ensure that the Instagram account has been added under Facebook Business Manager.

5. Accounts > Instagram Accounts (left hand side);
6. You should then see a screen similar to the one below with your Instagram within the list:


003.png

7. If the account is not there, please follow the steps, outlined in the article Add an Instagram Account to Your Business Manager and complete the adding process.

8. If the Instagram Business account is connected to the Facebook Fan Page correctly then that's great! Then following the steps in the support article Troubleshooting Instagram Business Profiles.

If the above step doesn't resolve the issue, please contact us with a screenshot of permissions setup, the Instagram accounts page and we will get to the bottom of this asap.


Troubleshoot Agency Level Setup

If your agency has only Admin permissions and the Instagram Page is not appearing within the drop-down list this will normally happen if your client hasn't added their Instagram Business profile to their Business Manager.

In this case you’ll need to get in touch with your client to ensure that they have added Instagram account under:

1. Facebook Business manager Settings;
2. Accounts > Instagram Accounts (left hand side);
3. Your client should then see a screen similar to the one below with their Instagram within the list:

003.png

For more information on how to add Instagram Business account to Business manager, please have a look to the following article:

Add an Instagram Account to Your Business Manager.

If your agency has Admin permissions and the Instagram account has been added to their Business manager there’s two ways for further troubleshooting:

Please Note:
By removing the Sendible App, you will need to reconnect all Instagram services under your Sendible dashboard.


After removing Sendible app from Facebook, Reconnect Instagram Services in your Sendible Dashboard.

For step by step instructions to reconnect a Instagram service, please see article How to Reconnect an Instagram Posting (Business Profiles) service? to reconnect the Instagram Business profiles in Sendible:

  • If you have more than 20 Instagram Business services added to Sendible already, please try reconnecting one of the services that you’ve already added and ensure that all permissions are accepted. Please follow the step-by-step guide from the article below:

If the above doesn't resolve the issue, please contact us and we will take it from there. 

Additional troubleshooting steps

1. Sometimes it can be caused by browser's caching or extensions - please give a shot and go through the troubleshooting steps outlined in the articles below:
Troubleshooting General Issues Checklist
How to reset browser’s cache

2. Try making someone else an admin on the Facebook Fan Page and re-add the account to Sendible using their logins.

3. On infrequent occasions, this can be caused due to location when you're trying to add the service. In this case, please contact us, and we'll try to add this service together from other locations using VPN!



Still an issue?

No worries!

We'll take over from here, please submit a support ticket and ensure you mention the permissions setup that you have and which troubleshooting steps you have taken. If you can provide screenshots of the issue and the steps you took to replicate it, even better!

Have more questions? Submit a request